The Inventory program and database should come set up with some predefined units of measure, taxes, and finances. These can be modified to suit individual business purposes.

Cost departments, locations, suppliers and customers are business specific and need to be defined by each business on setup.
Most of the options for the configuration of Inventory can be accessed from the Setup Command Menu, as shown below.

***If you are using the Intouch SalesPoint point of sale program, you need to configure point of sale environment using Resources before continue with the configuration of Inventory. Inventory has been designed to integrate with SalesPoint resources and the setup can be streamlined by importing stock definitions from Resources. See U7 Resources for setup instructions (page to come)

Setup

Menu found in the drop down list once logged onto U7 inventory

 

Menu Item

Description

Units of measure

The units in which its possible to purchase inventory in and how they can be divided. For example a pallet of coke can be purchased, which contains 4 boxes, each box has 12 cans to be sold individually. In the same way alcohol can be broken down into bottles and shots, or bins of apples into cases or kg.

Finances

The cost of stock to you when purchased from a supplier may be different from the cost listed as the supplier cost. This can be caused by things such as discounts or freight surcharges. When the cost of goods is calculated in Inventory, price variations placed on stock movements are apportioned to the cost of the stock itself.

Taxes

The taxes and levies applied or paid on your stock when it is bought or sold. Typical examples of these are goods and service type taxes (GST) and stamp duties, or $0.00 for GST exempt items

Departments

When an item is purchased into stock it can be attributed to a cost department. Typically the cost department is the location that is selling the item (they sold it and made the revenue so they will incur the cost). Other cost department examples could be pershable or non-perishable goods or marketing. You can assign these a Gl code in the setup

Locations

The physical location the stock item will be sold from. For example you could be an adventure park that has a cafe and a souvenir shop, these are 2 different locations that can sell items

Suppliers

A list of companies that supply the goods to you. You can set up their billing details in here

Customers

A list of customers that you can transfer stock to, rather than selling it to someone. It recognizes the wholesale rate but does not sell it via salespoint. This list is linked to the Guest list as well

Notations

Predefined notes to place on any movement document